Template: invitation to the owners' meeting
Convene the owners' meeting in the correct form and on time, with an agenda (§ 24 WEG).
The invitation convenes the condominium owners to the owners' meeting. It must contain the agenda and reach the owners in text form with a period of at least three weeks (§ 24 WEG). It is the counterpart to the resolution minutes.
How the template is structured
Header data
- Name of the condominium association and property
- Type of meeting (ordinary or extraordinary)
- Place, date and time
Agenda
- Sequentially numbered agenda items
- Concrete matters to be resolved
- For structural measures: a sufficiently specific description
Notices
- Convening period of at least three weeks
- Note on representation and proxy
- Quorum regardless of the number of shares
Closing
- Place, date and signature of the manager
- Attachments such as a proxy form
Legal framework
- § 24 (1) WEG — convening of the meeting by the manager.
- § 24 (2) WEG — convening also at the request of more than a quarter of the owners.
- § 24 (4) WEG — text form and a convening period of at least three weeks.
- No valid resolution can generally be passed on agenda items that were not announced.
Frequently asked questions
What deadline applies to the invitation?+
The invitation must reach the owners at least three weeks before the meeting (§ 24 (4) WEG).
Who issues the invitation?+
Usually the manager. If there is no manager, the chair of the advisory board or their deputy can convene the meeting.
Must the agenda be complete?+
Yes. No valid resolution can generally be passed on items that were not announced — owners must be able to prepare.
In what form must the invitation be sent?+
In text form, e.g. by letter or email (§ 24 (4) WEG).
We'll email you the template after a quick request.
This template is a non-binding guide and does not constitute legal or tax advice.