Property management that unifies accounting and portal.
Condominium (WEG) and rental management, full accounting, service and heating costs, tenant portal and AI — in one modern cloud. No remote desktop, no point solutions, no media breaks.
- GDPR-compliant, EU hosting
- Legacy-system migration included
- Onboarding with data migration
Three pillars, one platform
Everything your operation needs day to day.
WEG, rental and accounting interlock in one system — one data base, no point solutions.
WEG management
Budget, annual statement, resolutions and owner portal — end to end instead of Excel.
Rental management
Tenancies, debit positions, service charges and dunning — cleanly tied to accounting.
Accounting & portal
Multi-dimensional SKR accounting, banking via finAPI, DATEV export — plus tenant and owner portal.
Built to replace legacy ERP and portal point solutions
DE·AT·CH
Multi-country ready
WEG + rental
in one system
100 % cloud
no remote desktop
AI-ready
receipts & tickets
Why Verwalto.xhub
Four things no vendor delivers together today
Real cloud, full ERP depth, native DACH multi-country support, and AI as a base feature — not a paid add-on.
Real cloud, modern UI
A native web app instead of a desktop over a remote connection. From anywhere, on any device, always up to date — no server maintenance.
Full ERP, not a point solution
Accounting, WEG resolutions, statements, defect management and portals in one system — no patchwork of tools.
Native DACH multi-country
DE, AT and CH treated equally: tax rates, heating cost law, charts of accounts and language per country — not just translated.
AI as a base feature
In developmentReceipt capture, ticket routing and statement plausibility checks with AI — planned as a base feature, not an expensive add-on.
Audit-proof & GDPR
Immutable statement snapshots, a gap-free resolution register (§24 WEG) and GoBD property files with no deletions — fine-grained permissions per property and unit, EU hosting. Compliance out of the box.
Open & integrated
Banking via finAPI, DATEV export, email and PDF built in. Your data stays yours — export anytime.
Modules
The whole operation — in one platform
From the WEG annual statement to the tenant ticket: every module connects cleanly on a single data foundation.
Condominium (WEG)
Business plan, annual statement with settlement balance, special levies, asset report and resolution register per §24 WEG.
Rental management
Tenancies, charge runs, rent increases (index, stepped, §558/§559), deposits and dunning.
Accounting
Multi-dimensional accounting on an SKR basis: property, unit, party and period — with party sub-accounts and DATEV export.
Heating costs
HKVO-compliant 30/70 split, fuel inventory and the CO2KostAufG tier model — internally or via a service provider.
Meters & consumption
Period-accurate meter readings, meter changes with history, calibration periods and interim consumption info (UVI).
Banking & payments
Account connection via finAPI, automatic payment matching, SEPA direct debit and credit transfer.
Tenant portal
Self-service for owners and tenants: documents, statements, reports and communication in one place.
Defects & orders
Ticketing for damages and defects, assigning work to service providers with their own portal access, maintenance and insurance cases.
Special property (SEV)
Special-property management with four money streams (rent, WEG, management fee, special reserve), monthly run, SEPA payout and an annual surplus per contract.
ESG & energy certificate
CO₂ footprint per property from energy sources, plus energy-certificate management with automatic expiry reminders.
A look inside
This is what real work looks like in the software
No mockups — real screens from the running application.
WEG business plan per §28
Capture plan costs and the maintenance reserve, compute each owner's individual plan automatically, resolve it and charge the house money — one continuous pipeline instead of Excel.
Heating costs per HKVO & CO2KostAufG
The 30/70 split, hot-water share and fuel flow into the statement; the CO₂ tier model splits the cost between tenant and landlord automatically.
Receipts with four-eyes approval
Capture incoming invoices, post them to accounts and dimensions, and approve them under the four-eyes principle — accounting is full-fledged, not a statement helper.
Tenant & owner portal
Residents report requests themselves and track the status transparently — that takes load off the phone and makes every case traceable.
Special-property management (SEV)
The monthly run breaks rent income into the four money streams and computes the surplus down to the SEPA payout — a depth cloud portals don't offer.
Switching over
Up and running in three steps
From your current system to a live cloud — we guide the move.
Data migration
We bring over master data, properties, units, owners and balances from your current system.
Setup
Properties, accounts and roles are configured and tailored to your operation.
Go live
You work productively — with onboarding and support at your side.
Front of house
A portal that saves phone calls
Owners and tenants handle themselves what would otherwise make your phone ring — transparent and traceable.
- Shared documents and statements available anytime
- Report damages and requests directly as a ticket
- Resolution register viewable for owners
- Upload meter readings and receipts (coming soon)
- Transparent status on every case
AI assistance
AI that does the work
In developmentAI is meant to take on the routine — you keep the decision. On top of current Claude models, rolling out step by step.
- Capture and post receipts automatically
- Categorize and assign tickets intelligently
- Check statements for plausibility
- Draft correspondence and summaries
Comparison
Legacy depth meets cloud comfort
Legacy ERP can do a lot but feels like 2005. Cloud portals are modern but shallow. Verwalto.xhub delivers both.
Real cloud (no remote desktop)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
WEG statements & resolutions
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Full accounting (SKR)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Heating costs per HKVO
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Tenant portal & communication
- Verwalto.xhub
- Legacy ERP
- Cloud portal
AI assistance (receipts, tickets)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
DACH multi-country (DE/AT/CH)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Modern, mobile UI
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Banking connection (finAPI)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Special-property mgmt (SEV)
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Audit-proof & GoBD property files
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Data migration included
- Verwalto.xhub
- Legacy ERP
- Cloud portal
Who it's for
Built for professional managers
The sweet spot: professional managers with 50 to 3,000 units — from the growing management office to the multi-country portfolio. Self-managed condominiums get started just as easily.
Small & mid-size managers
5–3,000 units moving away from Excel, Access or legacy desktop.
- Fast onboarding with data migration
- WEG and rental in one system
- Predictable cost per unit
Self-managed WEG & small landlords
Owner communities and landlords who take it into their own hands.
- Easy start, no IT department
- Transparency for all owners
- Cloud-native and ready to go
Multi-country managers
Managers with portfolios in DE, AT and/or CH.
- Country law for tax & heating costs
- Multilingual for team and tenants
- One system instead of three silos
For large managers
Enterprise — for large and multi-country managers
From several thousand units, multiple mandates or portfolios across DE, AT and CH, different things matter: clean tenant isolation, deep integration, security for procurement review and a dedicated contact.
Scale & tenants
Multiple mandates, large teams, thousands of units — cleanly separated.
- Strict tenant isolation per management company
- Role-based access for managers, owners, board and tenants
- Scales beyond 3,000 units
Security & compliance
Stands up to procurement and legal review.
- EU hosting in German data centres, AES-256 & TLS 1.3
- Mandatory 2FA, gap-free audit log, annual penetration tests
- BSI C5 & ISO 27001 in preparation (2027)
DACH multi-country
One system for portfolios in Germany, Austria and Switzerland.
- Country law for tax & heating costs
- Multilingual for team and tenants
- One system instead of three silos
Service & SLA
Large customers get dedicated care and clear commitments.
- Dedicated contact
- 99.95% guaranteed annual availability (SLA) & status page
- Priority onboarding, data migration & training
Custom terms
Price by volume — transparently calculated.
- Custom terms from 3,000 units
- Per-unit model as the basis
- Non-binding quote
Certifications (ISO 27001, BSI C5) are in preparation — we communicate timelines transparently.
For every role
One system that fits every role
Owners, managers, tenants and the advisory board work in the same system — each sees exactly what they need.
Owners
View statements, the budget and resolutions transparently — anytime, no need to ask.
Managers
WEG, rentals, accounting and tickets in one cockpit — fewer tools, fewer media breaks.
Tenants
Report issues, access documents and statements — self-service instead of phone queues.
Advisory board
Access the resolution register and receipts with four-eyes approval — oversight without extra work.
Why now
A large market going digital.
Property management is a huge market across the DACH region — and still largely on Excel and legacy desktop software.
~24M
rental dwellings in Germany
~10M
condominium units (WEG)
DE · AT · CH
one system, three countries
100% cloud
instead of remote desktop
Rounded market estimates (DACH) — not customer numbers.
Soon: management companies working with Verwalto.xhub.
We're launching our pilot programme. Become one of the first to help shape it.
Early access
Get on board early
We're building Verwalto.xhub together with the first management offices. Secure early access and help shape it.
- Direct line to the product team
- A say in the roadmap
- Guided data migration
- First-mover pricing
FAQ
Frequently asked questions
Can we migrate our data from our current system?
Yes. Onboarding includes a structured data migration from common systems — master data, properties, units, owners and balances. We guide the move so your ongoing operations are not interrupted.
Is the accounting full-fledged or just a statement helper?
Full-fledged. The multi-dimensional accounting works on an SKR basis with real dimensions (property, unit, party, period) and party sub-accounts. A DATEV export is available so collaboration with your tax advisor continues.
Does it work for Austria and Switzerland too?
Yes. DACH multi-country is a core principle: tax rates, heating cost law, charts of accounts and language are configured per country — not merely translated.
Where is the data hosted?
Within the EU. The platform is built GDPR-compliant, with fine-grained roles, audit trails and tenant isolation.
How does the AI assistance work?
The AI handles routine — receipt capture, ticket categorization, plausibility checks on statements — and makes suggestions. The decision always stays with you. AI is a base feature, not a paid add-on.
What does the software cost?
Transparent, per managed unit and month — from €1.90 (Starter) or €2.90 (Professional). You'll find the exact packages on the pricing page; from 3,000 units there are individual terms. In a demo we calculate your specific case.
Ready to move your operation to the cloud?
Book a personal demo — we'll walk through the move from your current system step by step.
No obligation · Data migration included · GDPR-compliant