Software for private and small landlords
Rent, utilities and receipts without Excel — guided, digital and ready for your tax return.
Private landlords with a few flats often manage rent, utilities and receipts with Excel and paper. Verwalto offers the same software as for professionals, prepared for beginners without expert knowledge.
Common challenges
- Doing the utility statement only once a year – and each time hunting down receipts, meter readings and payments
- Tenancy agreements, deadlines and the Anlage V scattered across folders, notes and Excel
- Tenant questions spread across WhatsApp, email and phone
How Verwalto.xhub solves it
Guided billing
A guided flow creates rent and Nebenkostenabrechnung step by step, even without expert knowledge.
Receipts per property
Receipts are stored digitally per property and flat and stay findable at any time.
Tenant portal
Tenants raise requests and access documents in the portal instead of via WhatsApp and phone.
Export for taxes
An export for tax advisors or DATEV provides the basis for the Anlage V.
How it works in practice
The service-charge statement in one afternoon
- 1File receipts per property and flat throughout the year — instead of a shoebox and binders
- 2Record meter readings with reading dates; the consumption history builds itself
- 3Generate the statement with a transparent allocation key — heating costs HKVO-compliant incl. CO₂ split
- 4Share the finished statement with tenants digitally via the portal
The tenancy under control
- 1Store the lease and terms per flat
- 2Monthly rent debits post automatically
- 3Match incoming payments via bank connection — open items surface immediately
- 4Rent increases and deposits stay cleanly documented
Tenant requests out of WhatsApp
- 1Invite tenants by email — no further setup needed
- 2Requests and damage reports arrive as structured tickets; nothing gets lost
- 3Documents and statements are available in the portal automatically
Related modules
Rental management
Tenancies, rent accounts and operating-cost statements in one continuous process — from charge posting to the annual statement.
View productHeating costs
Consumption-based heating and hot-water costs under the HKVO — including CO₂ cost allocation.
View productProperty file
Store receipts, contracts, statements and resolutions centrally per property and unit.
View productResident portal
A self-service portal for tenants and owners — requests, documents and statements in one place.
View productFrequently asked questions
Is it worth it even for 2 or 3 flats?+
Yes. Billing is per unit per month from €1.90 plus VAT – so three flats cost from €5.70 a month, with no minimum size and cancellable any time on the monthly plan.
Do I need accounting knowledge?+
No, the guided flow walks you through the billing; no prior knowledge is required.
Does the software help with the tax return?+
It provides the basis for the Anlage V via export, but does not replace tax advice.
Isn't this software for professionals?+
It is the same software as for professional managers, only prepared for beginners.