Template: WEG resolution minutes
A structure for legally sound resolutions and a gap-free resolution register per § 24 WEG.
The minutes record the results of the owners' meeting in a legally sound way and form the basis of the resolution register under § 24 (7) of the German Condominium Act (WEG). Each resolution is numbered sequentially so the register stays complete and verifiable.
How the template is structured
Header of the minutes
- Name of the condominium association and property
- Type of meeting (ordinary or extraordinary)
- Date, place, start and end
- Chair and keeper of the minutes
Attendance and quorum
- Owners present and represented
- Co-ownership shares and voting rights
- Confirmation of proper convening and of the quorum
Agenda items
- Sequential numbering of agenda items
- Exact wording of the motion
- Key points of the discussion
Resolution per agenda item
- Voting result: yes, no and abstentions
- Determination and announcement of the resolution by the chair
- Sequential resolution number for the register
Closing
- Signatures: chair, one owner and the chair of the advisory board (§ 24 (6) WEG)
- Attachments such as attendance list and proxies
Legal framework
- § 24 WEG — convening, chairing and minuting of the owners' meeting.
- § 24 (6) WEG — the minutes are signed by the chair, one owner and the advisory-board chair.
- § 24 (7) WEG — keeping a sequential resolution register.
- Since the 2020 WEG reform the meeting has a quorum regardless of how many co-ownership shares are represented.
Frequently asked questions
Who has to sign the minutes?+
Under § 24 (6) WEG: the meeting chair, an owner designated by the community and — if appointed — the chair of the advisory board.
Why the sequential resolution number?+
Every resolution must be entered into the register under § 24 (7) WEG. Sequential numbering keeps the register complete and verifiable.
When does the meeting have a quorum?+
Since the 2020 WEG reform, any properly convened meeting has a quorum — regardless of how many co-ownership shares are represented.
By when should the minutes be available?+
The law sets no fixed deadline. It is customary and advisable to prepare them promptly after the meeting so challenge periods can be observed.
We'll email you the template after a quick request.
This template is a non-binding guide and does not constitute legal or tax advice.